Create a New Email Signature
What you'll learn
In this guide, you'll learn what email signatures are, how to create and name them, how to assign them to the right channel, and how to apply them while replying.
Email signatures are automatically appended to the end of your emails to provide consistent contact information and branding.
How to Create a New Email Signature
Signatures are your identity layer. They don't change the message, they reinforce who you are, who you represent, and how to reach you.
Professionalism
Every email ends consistently, no matter who on the team sends it.
Brand Consistency
Your name, role, and contact details always appear correctly, no manual sign-offs.
Flexibility
Create multiple signatures and switch between them based on context, sales, partnerships, support, and more.
Creating a New Signature
Click the Settings icon at the bottom-left corner of the screen
This is where all workspace configurations live.
From the left-hand menu, select Channels
This section manages email-related settings, including signatures.
Click Add Signature in the top-right corner of the Channels page
This opens the signature creation modal.
Enter the Signature Name
Enter a descriptive name for your signature.
Examples:
Sales
Support
Partnerships
Marketing
This name is only used internally to help you identify the signature.
Assign the signature based on channel tags instead of selecting individual channels.
The signature will automatically apply to every email channel that has one of the selected tags.
For example, if you select the Sales channel tag, the signature will be available for all email channels tagged as Sales, making it easier to manage signatures across multiple accounts.
Select All = Any Tagged Channels
Choose how the signature should be assigned.
Channels: Select one or more email channels where this signature should be available.
For example, if you have multiple connected email accounts, you can assign different signatures to different channels or use the same signature across multiple channels.
In the signature editor, enter your signature text.
Design Your Signature
Use the editor to create and format your signature.
The editor supports:
Variables
Font family
Font size
Bold, italic, underline, and strikethrough
Text color
Text highlighting
Bulleted and numbered lists
Hyperlinks
Images
Text alignment
You can create anything from a simple name and title to a fully branded email signature with logos and links.
Enable Add this signature to the selected channel by default if you want the signature to be automatically added to emails sent from the selected channels.
Click Create to save the signature
Keep signatures short and professional. A name, role, company, and one contact detail is usually enough. Avoid long disclaimers or too many links, they add noise without adding value.
How to Use a Signature
Open an email conversation
Select the signature you want to use
The selected signature will be applied to your reply
Your signature is saved and available across all replies from the assigned channel. You can create multiple signatures and switch between them at any time,no reconfiguration needed.