Log every meeting booked to a Google Sheet tracker

Each Cal.com or Calendly booking sends a webhook to Zapier, Make or n8n, which adds a row to your Google Sheet with the prospect, company, campaign, meeting time and thread link.

Reporting

Google Sheets

Zapier

Cal.com

CalendlyFounderSales leaderTeam plan

When

Meeting BookedFrom Cal.com or Calendly

Then

Send a webhookSend the prospect, company, campaign, meeting time, meeting URL and thread URL to Zapier, which adds a Google Sheets row

Why teams run it

Replaces hand-kept meeting trackers that are always a week out of date.

Set it up in Master Inbox

In Master Inbox, open Settings, then Workflows, and click Add a workflow.
Name it Log every meeting booked to a Google Sheet tracker.
Set the trigger to Meeting Booked and choose From Cal.com or Calendly.
Add the action Send a webhook: Send the prospect, company, campaign, meeting time, meeting URL and thread URL to Zapier, which adds a Google Sheets row.
Save the workflow and switch it to Active.

Before you start, connect Cal.com or Calendly under Settings, Integrations.

Or create it with the API

Everything in the workflow builder is also in the Master Inbox API. This request creates the same workflow. Replace the example ids with your own label, list and campaign ids from GET /workflows/filter-fields.

curl -X POST https://api.masterinbox.com/api/api-webhook/v1/api/workflows/create-workflow \
  -H "Authorization: Bearer $MASTER_INBOX_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{
  "name": "Log every meeting booked to a Google Sheet tracker",
  "trigger_type": "meeting_booked",
  "trigger_config": {},
  "action_configs": [
    {
      "action_type": "webhook",
      "webhook_url": "https://hooks.example.com/master-inbox",
      "webhook_payload_variables": [
        "name",
        "email",
        "company_name",
        "label_names",
        "thread_url",
        "text"
      ]
    }
  ]
}'

Full reference: workflow API guide and API docs.

Or ask Claude, ChatGPT or Grok to build it

Our workflow guide is written for AI agents to read. Give your assistant your API key and this prompt:

Read https://app.masterinbox.com/public-workflow-api.md and use my Master Inbox API key to create this workflow: "Log every meeting booked to a Google Sheet tracker". First call GET /workflows/filter-fields and look up my label, list and channel ids, then create the workflow and tell me what you set up.

Questions

Is there a native Google Sheets action?

The workflow builder in the app has an Add row to Google Sheet action. It is app only, so this recipe uses a webhook that also works through the API.

Can I avoid duplicate rows?

Yes. Key the row on the prospect id in Zapier or n8n and update it if it exists.

Can I build this workflow through the API?

Yes. Send the create-workflow request shown on this page with your Master Inbox API key. The API checks the payload first and lists every problem by field if anything is off.

Which plan includes this?

This workflow works on the Team plan. Every plan has unlimited users and starts with a free 7-day POC.